The following privacy policy applies to the use of our online service https://www.statics-mind.de (hereinafter "app").

We attach great importance to data protection. The collection and processing of your personal data is carried out in compliance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR).

1. responsible party

The controller for the collection, processing and use of your personal data within the meaning of Art. 4 No. 7 GDPR is

STATICS Inside GMBH
STEPHANSPLATZ 3 - OLD UPPER POST OFFICE
20354 HAMBURG

Telephone 040.31 18 24 40
Fax 040.31 18 24 41
E-mail info@statics-mind.de

If you wish to object to the collection, processing or use of your data by us in accordance with these data protection provisions as a whole or for individual measures, you can address your objection to the controller.

You can save and print out this privacy policy at any time.

2 General purposes of processing

We use personal data for the purpose of operating the APP, answering your inquiries in a business context and optimizing our offer.

3 What data we use and why

Hosting
The hosting services we use serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services that we use for the purpose of operating the app.

In doing so, we, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors to this app on the basis of our legitimate interests in the efficient and secure provision of our app in accordance with Art. 6 para. 1 sentence 1 f) GDPR in conjunction with Art. 28 GDPR. Art. 28 GDPR.

Access data
We collect information about you when you use this app. We automatically collect information about your usage behavior and your interaction with us and register data about your computer or mobile device. We collect, store and use data about every access to our app (so-called server log files). The access data includes

• Name and URL of the accessed file
• Date and time of access
• Amount of data transferred
• Notification of successful retrieval (HTTP response code)
• Browser type and browser version
• operating system
• Referrer URL (i.e. the previously visited page)
• Websites that are accessed by the user's system via our app
• Internet service provider of the user
• IP address and the requesting provider

We use this log data without attribution to you personally or other profiling for statistical evaluations for the purpose of operation, security and optimization of our app, but also to anonymously record the number of visitors to our app (traffic) and the extent and type of use of our app and services, as well as for billing purposes to measure the number of clicks received from cooperation partners. Based on this information, we can provide personalized and location-based content and analyze traffic, troubleshoot and fix errors and improve our services.

This is also our legitimate interest in accordance with Art. 6 para. 1 sentence 1 f) GDPR.

We reserve the right to check the log data retrospectively if there is a justified suspicion of unlawful use based on concrete evidence. We also store IP addresses if we have a concrete suspicion of a criminal offense in connection with the use of our app.

Cookies
We use so-called session cookies to optimize our app. A session cookie is a small text file that is sent by the respective servers when you visit a website and is temporarily stored on your hard disk. This file as such contains a so-called session ID, with which various requests from your browser can be assigned to the shared session. This allows your computer to be recognized when you return to our app. These cookies are deleted after you close your browser. They are used, for example, to prevent the cookie banner from being displayed again.

We also use a small number of persistent cookies (also small text files that are stored on your end device), which remain on your end device and enable us to recognize your browser the next time you visit. These cookies are stored on your hard disk and delete themselves after the specified time. Their lifespan is 1 month to 10 years. This enables us to present our website to you in a more user-friendly, effective and secure manner and, for example, to display information on the site that is specifically tailored to your interests.

Our legitimate interest in the use of cookies in accordance with Art. 6 para. 1 sentence 1 f) GDPR is to make our app more user-friendly, effective and secure.

The following data and information is stored in the cookies

• Log-in information
• language settings
• Search terms entered

Information about the number of times our app is accessed and the use of individual functions of our website
When the cookie is activated, it is assigned an identification number and your personal data is not assigned to this identification number. Your name, IP address or similar data that would allow the cookie to be assigned to you are not stored in the cookie. Based on the cookie technology, we only receive pseudonymized information.

You can set your browser so that you are informed in advance about the setting of cookies and can decide in individual cases whether you want to exclude the acceptance of cookies for certain cases or in general, or that cookies are completely prevented. This may limit the functionality of the app.

Cookie banner
The cookie banner we use, which informs you about the use of cookies, also stores a cookie. This only receives information about whether you have already been shown the cookie banner. It does not contain any personal data.

Data for the fulfillment of our contractual obligations
We process personal data that we need to fulfill our contractual obligations, such as name, address, e-mail address, products ordered, billing and payment data. The collection of this data is necessary for the conclusion of the contract.

The data is deleted after the warranty periods and statutory retention periods have expired. Data linked to a user account (see below) will in any case be retained for the duration of this account.

The legal basis for the processing of this data is Art. 6 para. 1 sentence 1 b) GDPR, because this data is required so that we can fulfill our contractual obligations to you.

Newsletter
The data requested in the registration process is required to register for the newsletter. Registration for the newsletter is logged. After registering, you will receive a message to the email address provided asking you to confirm your registration ("double opt-in"). This is necessary so that third parties cannot register with your email address.

You can revoke your consent to receive the newsletter at any time and thus unsubscribe from the newsletter.

We store the registration data for as long as it is required for sending the newsletter. We store the logging of the registration and the dispatch address as long as there is an interest in proving the consent originally given; as a rule, these are the limitation periods for civil law claims, i.e. a maximum of three years.

The legal basis for sending the newsletter is your consent pursuant to Art. 6 para. 1 sentence 1 a) in conjunction with Art. 7 GDPR in conjunction with Section 7 para. 2 no. 3 UWG. The legal basis for logging the registration is our legitimate interest in proving that the newsletter was sent with your consent.

You can cancel your registration at any time without incurring any costs. A message in text form to the contact details mentioned under point 1 (e.g. e-mail, fax, letter) is sufficient for this. Of course, you will also find an unsubscribe link in every newsletter.

Contacting us
If you contact us (e.g. via contact form or e-mail), we will process your data to process the request and in the event that follow-up questions arise.

If the data processing is carried out in order to take steps at your request prior to entering into a contract or, if you are already our customer, in order to perform the contract, the legal basis for this data processing is Art. 6 (1) sentence 1 b) GDPR.

We only process other personal data if you consent to this (Art. 6 para. 1 sentence 1 a) GDPR) or if we have a legitimate interest in processing your data (Art. 6 para. 1 sentence 1 f) GDPR). A legitimate interest lies, for example, in responding to your email.

You can withdraw your consent at any time with effect for the future.

User account
To use our app, you can create a user account. To do this, we need the personal data requested when you log in. When logging in later, only your email or user name and the password you have chosen are required.

For new registrations, we collect master data (e.g. name, address), communication data (e.g. e-mail address) and access data (password).

To ensure your proper registration and to prevent unauthorized logins by third parties, you will receive an activation link by e-mail after your registration to activate your account. Only after successful registration will we permanently store the data you provide in our system.

To measure and train your mental health, you can fill in your user account with additional information (e.g. profile picture, details of your profession, health data, hobbies, etc.).

The more information you provide, the more precise and detailed the status of your mental health can be measured and your training can be optimally adapted.

To ensure the security of your data, we have implemented extensive technical and organizational measures. These include the encryption and pseudonymization of your data

Once you have created a user account, you can have it deleted by us at any time without incurring any costs. A notification in text form to the contact details stated under point 1 (e.g. e-mail, fax, letter) is sufficient for this. We will then delete your stored personal data, unless we still need to store it to process orders or due to statutory retention obligations. Of course, you can also delete your account yourself via your account settings.

The legal basis for the processing of this data is your consent in accordance with Art. 6 para. 1 sentence 1 a) GDPR. You can withdraw your consent at any time with effect for the future.

 

4. information on service providers used

We use external services to operate this website in order to make our website more user-friendly, effective and secure. This is our legitimate interest in accordance with Art. 6 para. 1 sentence 1 f) GDPR.

Some of the service providers we use may be located in third countries or transfer data to third countries.

Hosting

Hetzner
We use the services of Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany, to host our app. Hosting takes place exclusively on German servers.

Please read here how Hetzner complies with data protection regulations: https://www.hetzner.com/legal/privacy-policy/

We use Hetzner on the basis of Art. 6 para. 1 sentence 1 f) GDPR. Our legitimate interest lies in the secure and efficient provision and optimization of our online offering.

Hubspot
We use the services of HubSpot of HubSpot, Inc, Cambridge, Massachusetts, USA. HubSpot offers an all-in-one platform for inbound marketing, sales, CRM and customer service.

As part of order processing, your personal data is transferred to HubSpot in order to use the services.

The services we use are described in more detail below:

Hubspot Forms and HubSpot CRM
We have integrated HubSpot Forms on our website. HubSpot Forms is used to store data entered in forms, e.g. when contacting us via the contact form or when registering for the newsletter. The data entered is stored in our customer relationship management system HubSpot.

We process your data with the help of HubSpot Forms and HubSpot CRM for the purpose of processing the contact request and handling it in accordance with Art. 6 para. 1 lit. b. GDPR.

Your data will be deleted after final processing of your request, provided that there are no legal obligations to retain the data.

When registering for our newsletter via an integrated form, the processing is based on your consent in accordance with Art. 6 para. 1 lit. a. GDPR. You can withdraw your consent at any time with effect for the future.

The use of HubSpot Forms and HubSpot CRM as well as the integrated services is based on our legitimate interest in accordance with Art. 6 para. 1 lit. f. GDPR. GDPR, the optimization of our marketing measures and the improvement of our service quality.

K&W Media Consulting GmbH
We use the development service provider K&W Media Consulting GmbH, Willy-Brandt-Straße 51, 20457 Hamburg, Germany, for the technical support of our app and for the technical support of our users.

By concluding an order processing contract, we have obliged K&W Media Consulting GmbH to use personal data only in accordance with the requirements of data protection laws and to guarantee the protection of the rights of the data subject.

We use K&W Media Consulting GmbH to fulfill our contractual obligation in accordance with Art. 6 para. 1 lit. b. DSGVO. This lies in the error-free provision of our app, as well as in the support of our users in case of problems.

5. storage period

Unless specifically stated, we only store personal data for as long as is necessary to fulfill the purposes pursued.

In some cases, the legislator provides for the retention of personal data, for example in tax or commercial law. In these cases, the data will only be stored by us for these legal purposes, but will not be processed in any other way and will be deleted after the statutory retention period has expired.

6 Your rights as a data subject affected by data processing

Under the applicable laws, you have various rights with regard to your personal data. If you wish to assert these rights, please send your request by e-mail or post, clearly identifying yourself, to the address given in section 1.

Below you will find an overview of your rights.

Right to confirmation and information
You have the right to clear information about the processing of your personal data.

In detail:

You have the right to obtain confirmation from us at any time as to whether personal data concerning you is being processed. If this is the case, you have the right to request information from us free of charge about the personal data stored about you, together with a copy of this data. You also have the right to the following information

1. the purposes of processing;
2. the categories of personal data being processed
3. the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
4. where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
5. the existence of a right to rectification or erasure of personal data concerning you or to restriction of processing by the controller or a right to object to such processing
6. the existence of a right to lodge a complaint with a supervisory authority
7. if the personal data is not collected from you, all available information about the origin of the data
8. the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for you.

If personal data is transferred to a third country or to an international organization, you have the right to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

Right to rectification
You have the right to obtain from us the rectification and, where applicable, completion of personal data concerning you.

In detail:

You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

Right to erasure ("right to be forgotten")
In a number of cases, we are obliged to erase personal data concerning you.

In detail:

In accordance with Art. 17 para. 1 GDPR, you have the right to demand that we erase personal data concerning you without undue delay and we are obliged to erase personal data without undue delay where one of the following grounds applies:

1. The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
2. You withdraw your consent on which the processing was based pursuant to Art. 6 para. 1 sentence 1 a) GDPR or Art. 9 para. 2 a) GDPR and there is no other legal basis for the processing.
3. You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
4. The personal data was processed unlawfully.
5. The deletion of personal data is necessary to fulfill a legal obligation under Union law or the law of the Member States to which we are subject.
6. The personal data have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.

If we have made the personal data public and we are obliged pursuant to Art. 17 para. 1 GDPR, we shall take reasonable steps, including technical measures, taking into account the available technology and the cost of implementation, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

Right to restriction of processing
In a number of cases, you are entitled to request that we restrict the processing of your personal data.

Specifically:

You have the right to obtain from us restriction of processing where one of the following applies:

1. the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data,
2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
3. you have requested the restriction of the use of the personal data;
4. we no longer need the personal data for the purposes of the processing, but you require the data for the establishment, exercise or defense of legal claims, or
5. you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of our company override yours.

Right to data portability
You have the right to receive, transmit or have us transmit personal data concerning you in machine-readable form.

In detail:

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and you have the right to transmit those data to another controller without hindrance from us, where

1. the processing is based on consent pursuant to Art. 6 para. 1 sentence 1 a) GDPR or Art. 9 para. 2 a) GDPR or on a contract pursuant to Art. 6 para. 1 sentence 1 b) GDPR and
2. the processing is carried out by automated means.

When exercising your right to data portability in accordance with paragraph 1, you have the right to obtain that the personal data be transferred directly by us to another controller, insofar as this is technically feasible.

Right to object
You have the right to object to the lawful processing of your personal data by us if this is based on your particular situation and our interests in the processing do not outweigh yours.

In detail:

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions. We will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

If we process personal data for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes in accordance with Art. 89 para. 1 GDPR, unless the processing is necessary for the performance of a task carried out in the public interest.

Automated decision-making, including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

Automated decision-making based on the personal data collected does not take place.

Right to withdraw consent under data protection law
You have the right to withdraw your consent to the processing of personal data at any time.

Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you is unlawful.

7 Data security

We make every effort to ensure the security of your data within the framework of the applicable data protection laws and technical possibilities.

Your personal data is transmitted to us in encrypted form. This applies to all forms offered. We use the SSL (Secure Socket Layer) coding system, but would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.

To secure your data, we maintain technical and organizational security measures in accordance with Art. 32 GDPR, which we constantly adapt to the state of the art.

We also do not guarantee that our service will be available at certain times; disruptions, interruptions or failures cannot be ruled out. The servers we use are carefully backed up on a regular basis.

8. transfer of data to third parties, no data transfer to non-EU countries

In principle, we only use your personal data within our company.

If and insofar as we involve third parties in the fulfillment of contracts (such as logistics service providers), they will only receive personal data to the extent that the transfer is necessary for the corresponding service.

In the event that we outsource certain parts of data processing ("order processing"), we contractually oblige order processors to use personal data only in accordance with the requirements of data protection laws and to guarantee the protection of the rights of the data subject.

Data transfer to bodies or persons outside the EU outside the cases mentioned in this declaration in section 4 does not take place and is not planned.

9. data protection officer

If you have any questions or concerns about data protection, please contact our data protection officer:

Iqanta GmbH
Sven Weschler
kontakt@iqanta.com

10. changes to this privacy policy

If new services or providers are used to operate this app, we reserve the right to adapt this privacy policy in order to comply with the legal requirements. This amended privacy policy will then apply when you visit this app again.